Terms and conditions for healthcare providers
Last updated: 25 November 2026
These terms and conditions of service (the “Terms”) govern the registration, onboarding, access to, and use by hospitals, clinics, healthcare practitioners and other healthcare providers (each, a “Healthcare Provider”, “Provider”, “you” or “your”) of the Gileam Technologies Limited (“Gileam”, “we” or “our”) application, website and related services (the “App” or “Platform”). Please carefully review these Terms before registering for, accessing or using the Gileam service.
Gileam is a technology, referral, coordination, administrative and payment-facilitation platform that connects individuals, patients and beneficiaries (collectively, “Users”) with verified, independent Healthcare Providers, enabling Users to discover Providers, request or book appointments, coordinate access to healthcare services and facilitate payment for those services. The Platform may also facilitate collection, escrow or payment-partner holding of funds pending completion, confirmation or settlement of care, subject to Gileam’s then-current payment procedures. Gileam does not practise medicine, provide medical services, provide medical advice, diagnose conditions, prescribe treatment, dispense medication, supervise clinicians, operate healthcare facilities, control clinical decisions, guarantee clinical or other outcomes, or provide emergency care. All healthcare services accessed through the Platform are provided solely by the relevant Healthcare Provider, who remains responsible for its own professional services, personnel, records, licences, facilities, conduct and outcomes.
By clicking a registration, onboarding, provider enrolment or account submission button, signing up as a Provider, accepting referrals, listings, bookings or payments through the Platform, or otherwise using Gileam’s websites, the Platform, networks, mobile applications, dashboards, payment workflows or other services provided by Gileam (collectively, the “Services”), you agree to be bound by these Terms as updated from time to time. If you accept these Terms on behalf of a hospital, clinic, practice group, company, partnership or other entity, you represent that you have authority to bind that entity and its personnel who use the Services.
We may revise these Terms, and the most current version will be posted on our website, provider dashboard or other notice channel. By continuing to use the Services, maintain a Provider account, accept Users, appointments, referrals or payments, or remain listed on the Platform after revisions become effective, you agree to be bound by the revised Terms. If you do not agree to the revised Terms, you must stop using the Services and request delisting, subject to completion of any outstanding appointments, patient-safety obligations, refunds, settlements and post-termination obligations.
Provider registration and onboarding
As a condition of Provider access to the Platform, you must register, complete Gileam’s onboarding process and create or maintain a Provider account. Mandatory onboarding and verification information may include, without limitation: (a) legal name, trading name, registration number, registered office, practice address, contact details and authorised representatives; (b) tax information, bank, wallet or payment-settlement details and payment-partner onboarding materials; (c) professional registrations, licences, permits, credentials, specialties, clinical privileges, facility permits, accreditation and evidence of good standing; (d) professional indemnity, malpractice, public liability, employer’s liability, cyber/data breach or other insurance required by law or reasonably requested by Gileam; (e) beneficial ownership, directors, controllers, signatories and other KYC/KYB information; (f) AML/CFT, sanctions, anti-bribery, anti-corruption, fraud-prevention and regulatory compliance information; and (g) any other eligibility, compliance or due-diligence information requested by Gileam or its payment, escrow, banking, compliance or verification partners. You must promptly update all registration, onboarding, licensing, insurance, facility, ownership, payment and compliance information whenever it changes and whenever Gileam requests confirmation or re-verification. You must protect your passwords, access credentials and authorised-user permissions, and you are responsible for all activity under your Provider account, including activity by your personnel, agents and representatives.
Use of the platform
2.1By agreeing to these Terms, you represent and warrant that: (a) you are duly incorporated, registered, licensed, accredited or otherwise authorised to provide the healthcare services you list, offer, advertise or provide through the Platform; (b) each practitioner, employee, contractor or other person through whom you provide healthcare services holds all required qualifications, licences, registrations, permits, privileges and approvals and is in good standing with all applicable professional and regulatory bodies; (c) you have not been suspended, removed, delisted, sanctioned or restricted from the Services or from any applicable healthcare programme, regulator or professional body in a manner that would make your participation unlawful or unsafe; and (d) your registration, listing, referrals, communications, billing, patient-safety practices, clinical services, patient records, consent processes, confidentiality practices, data-protection controls and use of the Services comply with all applicable laws, regulations, professional standards and these Terms.
2.2You agree that all Provider information, credentials, service descriptions, availability, prices, clinical capabilities, personnel information and compliance materials you provide are accurate and will be kept accurate and up to date at all times. You may be required to provide passwords and designate authorised users, and, in this regard, you understand and acknowledge that:
2.2.1You are solely responsible for maintaining the confidentiality of your Provider account and will only share access credentials with your duly authorised representatives who require access for Provider operations and who are bound by confidentiality, data-protection and compliance obligations no less protective than these Terms; and
2.2.2You are solely responsible for all actions, omissions, bookings, confirmations, communications, clinical notes, pricing updates, payment instructions and other activity taken via your Provider account.
2.3You may use the Services only for legitimate Provider operations and only on behalf of yourself or the Provider entity that has authorised you to do so. You represent and warrant that you have authority to act on behalf of the relevant Provider and to provide all information submitted through the Services. By using the Platform or App, you agree not to:
(a)Reproduce, modify, distribute, display, or otherwise provide access to, create derivative works from, decompile, disassemble, or reverse engineer any portion of the Platform, except as explicitly permitted under these Terms;
(b)Remove or modify any copyright or other intellectual property notices that appear on the Platform;
(c)Use the Platform or App in any way that is unlawful, unsafe, misleading, fraudulent, abusive, clinically inappropriate, or that harms Gileam, its service providers, suppliers, Users, patients, beneficiaries, other Healthcare Providers or any other person;
(d)Distribute or post spam, chain letters, pyramid schemes, or similar communications through the Platform;
(e)Impersonate another person or misrepresent your affiliation with another person or entity;
(f)Upload invalid data, viruses, worms, or other software agents to the Platform;
(g)Interfere with, or compromise the system integrity or security of the Platform, or otherwise bypass any measures Gileam may use to prevent or restrict access to the Platform;
(h)Conduct automated queries (including screen and database scraping, spiders, robots, crawlers, bypassing "captcha" or similar precautions, and any other automated activity) for the purpose of obtaining information from, accessing or interacting with the Platform without Gileam’s prior written approval;
(i)Use any of Gileam trademarks without approval, including but not limited to using them as part of your business name, screen name, or email address on the Platform;
(j)Access or use any of the Platform or App to develop competitive products or services; or
(k)Attempt to, or permit or encourage any third party to, do any of the above.
2.4If you violate these Terms, fail to maintain required licences, credentials, insurance or eligibility, present patient-safety, fraud, sanctions, anti-money laundering, reputational, operational or regulatory risk, receive material complaints, fail verification, or otherwise act in a manner that Gileam reasonably considers harmful to the Services, Gileam may immediately suspend, restrict, delist or terminate your Provider account, listings, referrals, bookings, settlement access and any related accounts. Gileam may notify you of the suspension, restriction, delisting or termination and the relevant basis where lawful and practicable. Gileam may reactivate your account, subject to any applicable costs, conditions, remediation, re-verification or payment holds, when you rectify the issue to Gileam’s satisfaction.
2.5You shall be solely responsible for indemnifying, defending and holding harmless Gileam, its affiliates and their respective directors, officers, employees, contractors, agents, payment partners and service providers for any claims, causes of action, losses, fines, penalties, costs or liability arising from any inaccurate Provider information, misrepresentation, credentialing failure, unlawful or unsafe service, clinical act or omission, billing dispute, refund, chargeback, data incident, breach of confidentiality, infringement or other content uploaded, posted, communicated or provided by you or through your Provider account. Gileam hereby disclaims all warranties, whether express or implied, including the implied warranties or conditions of merchantability, fitness for a particular purpose, non-infringement, uninterrupted access, referral volume, revenue, payment timing and clinical or commercial outcomes.
Services
3.1Gileam provides technology, referral, coordination, content, communications, administrative, booking and payment-facilitation tools used to facilitate access to healthcare services offered by independent Healthcare Providers. Gileam does not practise medicine and does not directly provide medical advice, diagnosis, treatment, prescriptions, clinical recommendations, emergency care, clinical supervision or healthcare facility operations through the App or Platform.
3.2You acknowledge that the Platform is not intended for medical emergencies or urgent medical conditions and that you are responsible for directing Users and patients to appropriate emergency services, triage pathways, hospitals, clinics, emergency departments or healthcare facilities where clinically required.
3.3Gileam may provide Providers with tools to create and manage Provider profiles and listings; receive, accept, decline, confirm, cancel or reschedule appointment requests; communicate administrative or appointment information to Users; offer in-person, home-based, virtual or other healthcare-related services; display service descriptions, prices, packages, plans or subscriptions; receive appointment reminders or service notifications; upload or manage administrative information; access payment, escrow, refund and settlement workflows; and use other features made available from time to time. Gileam may also make corresponding tools available to Users to search for services, request bookings, make or manage payments and communicate with support representatives.
3.4The availability of any Provider listing, referral, booking, payment workflow or Platform feature may depend on the applicable plan, location, Provider eligibility, credentialing status, User demand, payment status, risk controls, service type, operational factors and Gileam’s then-current policies.
3.5You are responsible for maintaining accurate availability, service locations, operating hours, practitioner schedules, appointment modes, prices and cancellation policies on the Platform. A booking is not confirmed until it is confirmed through the Platform or other approved communication channel such as SMS, WhatsApp, email, dashboard notification or another channel approved by Gileam. Once confirmed, you must honour the appointment except where rescheduling or cancellation is clinically necessary, legally required or permitted under these Terms and the applicable policy.
3.6You acknowledge that appointment availability is not guaranteed and may be subject to change due to Provider availability, practitioner illness, operational limitations, payment status, User eligibility, location, safety issues, clinical triage or other circumstances. You must promptly update the Platform and notify Gileam and affected Users of material changes, delays, cancellations or rescheduling needs.
3.7Gileam may cancel, reschedule, hold, restrict or decline bookings where necessary and may provide a reasonable explanation where lawful and practicable, including for suspected fraud, inaccurate information, non-payment, failed verification, User or Provider unavailability, patient-safety concerns, regulatory concerns, payment risk or misuse of the Platform. You must cooperate with Gileam in resolving affected bookings and must not charge Users outside the approved Platform workflow except where expressly permitted by Gileam in writing.
3.8For these Terms: (a) “cancellation” means ending a booked appointment or service before it takes place; (b) “late cancellation” means a cancellation made after the cancellation deadline displayed at booking or stated in the applicable Provider policy; (c) “rescheduling” means changing the date, time, location, mode, practitioner or Provider for a booked appointment or service; and (d) “no-show” or “missed appointment” means a User’s or Provider’s failure to attend, connect to, or otherwise be available for a booked appointment or service at the scheduled time. Cancellation fees, rescheduling fees, refund eligibility, payment forfeiture, Provider fees or commission consequences, and other consequences will depend on the rules displayed at booking, the applicable Provider policies approved by Gileam, the timing of the cancellation or rescheduling request, the type of service and applicable law.
3.9Where you cancel or reschedule an appointment, you must promptly notify Gileam through the Platform and, where permitted, the affected User; provide a clinically and operationally appropriate reason; assist with rescheduling or arranging an alternative option where available; comply with any refund, chargeback, penalty, delisting or quality-review consequences; and ensure that any patient-safety or continuity-of-care issues are addressed.
Fees, commissions, payments and settlements
4.1By using the Platform as a Provider, you agree that Gileam may facilitate User payments for healthcare services through the Platform, including direct payment, escrow funding, payment-partner collection, wallet, card, transfer, bank or other approved payment methods. Unless Gileam expressly confirms otherwise in writing, payment collection, escrow or payment holding, processing, release, refund, reversal and settlement may be handled by regulated third-party payment processors, escrow providers, banks, compliance vendors or settlement partners in accordance with Gileam’s payment procedures and applicable Payment Partner rules.
4.2You agree to pay, or authorise Gileam and its Payment Partners to deduct, withhold or set off, all commissions, platform fees, subscription amounts, service fees, processing fees, escrow or payment-partner charges, chargeback costs, refund amounts, penalties, taxes, reserves, settlement adjustments and other amounts applicable to your use of the Platform, your listings, referrals, bookings, packages, subscriptions, settlements or services provided through it.
4.3Payments may be processed through third-party payment processors, escrow providers, banks or payment partners. By submitting bank, wallet, tax, settlement, billing or payment information, you authorise Gileam and/or its payment partners to verify the information, conduct Know-Your-Customer, Know-Your-Business, AML/CFT, sanctions and fraud screening, collect User payments, hold funds, deduct applicable amounts, process refunds and chargebacks, and settle net amounts to your approved settlement account using the applicable settlement method.
4.4We are not responsible for delays, errors, declined payments, unauthorised charges, settlement holds, reversals, failed transfers, chargebacks, blocked accounts, or failures caused by banks, card issuers, payment processors, escrow providers, telecommunications providers, payment partners, compliance checks, force majeure events or other third parties, except to the extent caused by Gileam’s wilful misconduct or fraud.
4.5Prices, consultation fees, service charges, packages, subscriptions, cancellation fees, no-show fees, refund rules, commissions and other commercial terms may be displayed on the Platform, agreed in a Provider order form or onboarding document, or communicated to you before listing, booking, purchase or settlement. You are responsible for ensuring that Provider prices and charges submitted by you are accurate, lawful, inclusive or exclusive of applicable taxes as stated, and consistent with applicable professional, consumer-protection and advertising rules.
4.6Gileam may update platform fees, commissions, settlement procedures, payment-processing charges or other Provider commercial terms from time to time. Unless otherwise stated, price or fee changes will apply to future listings, bookings, purchases, renewals, settlements or services and will not affect already confirmed transactions, except where required by law, payment-partner rules, fraud controls or an agreed Provider order form. For recurring subscriptions or memberships, Gileam will notify you of material price changes in accordance with applicable law or the terms presented at the time of subscription.
4.7Where you purchase or provide a subscription, membership, health plan, package or recurring service through the Platform, you authorise Gileam or its payment processor to collect applicable User payments, charge any Provider payment method where permitted, deduct Provider fees and settle net amounts in accordance with the applicable commercial terms until the subscription, membership, plan, package or recurring service is cancelled, expires or is terminated.
4.8You are responsible for ensuring that your payment method, settlement account, tax information and payment-partner onboarding remain valid and compliant. If payment, verification or settlement fails, Gileam or the relevant Payment Partner may suspend or restrict access to the relevant subscription, listings, referrals, bookings, settlements or services until the issue is resolved.
4.9You may cancel your provider subscription, membership or paid plan in accordance with the cancellation process stated on the Platform in the applicable subscription terms or in the applicable Provider order form, but cancellation will not affect accrued fees, pending bookings, refund obligations, chargebacks, taxes, records obligations, audit rights or any other obligations intended to survive cancellations.
4.10Refund eligibility will depend on the type of service purchased, timing of cancellation, Provider policies approved by Gileam, applicable laws, payment-partner rules and any refund terms displayed at the time of purchase. Unless otherwise required by law or expressly stated by Gileam, refunds may not be available for: (a) completed services; (b) missed appointments or User no-shows; (c) late cancellations; (d) partially used subscriptions; (e) administrative or processing fees; (f) services affected by inaccurate information provided by a User; or (g) services cancelled due to a User breach. You will be responsible for refunds, reversals, settlement adjustments, chargebacks and related costs caused by your breach, misrepresentation, unavailability, cancelled appointment, clinical or service failure, overcharge, duplicate charge, fraud, regulatory issue or failure to comply with these Terms.
4.11Approved refunds may be processed to the original payment method or another method determined by Gileam or its Payment Partners. Refund, chargeback and settlement processing times may vary depending on banks, payment processors, escrow providers and other third parties. Gileam or the relevant Payment Partner may release funds only after applicable booking confirmation, service-completion confirmation, cancellation or refund review, fraud and sanctions screening, chargeback window, legal hold, tax, regulatory and payment-partner requirements have been satisfied, and may withhold, delay, set off or reverse Provider settlements to address refunds, chargebacks, suspected fraud, complaints, quality reviews, legal holds, regulatory requests, tax obligations or payment-partner requirements.
Provider independence; clinical responsibility
5.1You and all Healthcare Providers accessible through your Provider account are independent professionals or entities and are not employees, agents, partners, joint venturers, fiduciaries or representatives of Gileam, unless expressly stated otherwise in a written agreement signed by Gileam. Gileam may verify, credential, onboard, audit or re-verify Providers before or after making them accessible through the Platform, including by reviewing information relating to identity, licensing, registration, facility status, accreditation, sanctions, insurance, payment eligibility, ownership, personnel, complaints or other onboarding requirements determined by Gileam from time to time.
5.2Any healthcare service, medical advice, diagnosis, treatment, prescription, consultation, procedure, patient record, consent, referral decision, discharge decision, follow-up instruction or professional judgment is solely your responsibility and the responsibility of the relevant licensed practitioner. Verification, onboarding, listing, referral, payment facilitation, credential review, quality review or other Platform approval by Gileam is administrative and risk-based only and does not guarantee, certify or make Gileam responsible for your professional competence, regulatory compliance, quality, safety, suitability, fitness for a User’s needs, or any clinical, patient-safety or commercial outcome.
5.3Gileam is not responsible for your acts, omissions, professional judgment, clinical decisions, quality of care, malpractice, negligence, regulatory compliance, patient records, consent processes, prescriptions, referrals, laboratory or diagnostic services, facility operations, personnel supervision, infection control, emergency response or conduct, except to the extent liability cannot be excluded under applicable law. Your use of the Platform does not create a doctor-patient, clinician-patient, provider-patient, fiduciary, employment, agency or other clinical relationship between Gileam and any User, patient, beneficiary, practitioner or Provider. Any such relationship is solely between the User or beneficiary and the relevant Healthcare Provider.
Third-party linked services and payment partners
6.1The Platform may contain links to, integrate with, or rely on websites, applications, services, systems, content, verification tools, payment tools, escrow or settlement systems, communications channels, hosting providers, analytics tools and other tools provided by third parties (each, a “Third-Party Provider”). These Third-Party Providers are not controlled by Gileam.
6.2Third-Party Providers are responsible for their own websites, services, products, content, systems, availability, security, fees, processing times, compliance requirements and practices. Links or integrations are provided for convenience and do not mean that Gileam controls, endorses, guarantees, or is responsible for any Third-Party Provider. Your use of any third-party website, service, product, payment tool, escrow tool, communication channel, identity verification or security tool, analytics or hosting service, electronic health record system, laboratory, pharmacy, insurer, logistics provider or other third-party site may be subject to separate terms, privacy notices, professional policies, payment rules or other agreements issued by that Third-Party Provider.
6.3When you choose to use a feature provided by a Third-Party Provider, or where a third-party tool is necessary to provide the Platform, Gileam may share Provider, User, transaction, verification, compliance, payment, appointment and support information with that Third-Party Provider as described in our Privacy Notice and as reasonably necessary to enable, secure, support, verify, process, settle, refund, audit or manage the relevant feature or service. Third-Party Providers may process information under their own terms and privacy policies where applicable, and you must provide all cooperation, consents and information reasonably required for their checks or workflows.
6.4Where a Third-Party Provider processes personal data on Gileam’s behalf, we require that provider to respect the security of personal data and process it only for specified purposes and in accordance with our instructions, applicable laws, and our Privacy Notice. Where a Third-Party Provider acts independently, its own privacy notice and practices may apply.
6.5To the maximum extent permitted by law, Gileam is not responsible for losses, damages, delays, errors, service failures, charges, data practices, clinical services, or other costs arising from your dealings with Third-Party Providers or from third-party websites, services, products, systems, or materials.
6.6Third-Party Providers may include, without limitation, the following categories:
(a)Provider sites and systems: You may operate your own websites, facilities, portals, policies, consent processes, professional terms, privacy practices, patient-record systems and clinical workflows. You remain responsible for those sites, facilities, portals, policies, consent processes, records, professional terms and privacy practices, and for ensuring that they are consistent with these Terms and applicable law.
(b)Payment processors and payment partners: Payments, escrow, card processing, wallet, banking, chargeback, refund, fraud-screening, settlement and related payment functions may be provided or supported by third-party payment processors or regulated financial institutions. Your use of those services may be subject to their terms, privacy policies, onboarding requirements, reserves, holds, compliance checks and settlement rules.
(c)Identity verification and security services: Identity checks, account security, device checks, KYC, fraud prevention, sanctions screening, authentication, and similar controls may be provided or supported by third-party verification or security providers, where applicable.
(d)Communication, analytics, and hosting providers: Email, SMS, WhatsApp or other messaging, one-time password delivery, customer support tools, cloud hosting, storage, content delivery, analytics, performance monitoring, error logging, and crash reporting may be provided or supported by third-party service providers. Your use of those features may be subject to the applicable third-party terms and privacy policies.
Compliance; fraud, AML/CFT, sanctions and payment services disclaimer
7.1You must comply, and ensure that your personnel comply, with all applicable healthcare, licensing, professional, advertising, consumer-protection, privacy, data-protection, tax, anti-fraud, anti-money laundering, counter-terrorism financing, sanctions, anti-bribery and anti-corruption laws, rules, codes, guidelines and professional standards. You must not use the Services to facilitate, promote, conceal, or attempt any fraudulent activity, scam, impersonation, unlawful solicitation, false claim, kickback, fee-splitting arrangement, unlawful inducement, money laundering, terrorism financing, sanctions evasion, bribery, corruption, unlicensed practice or any other illegal, unsafe or abusive conduct (together, “Prohibited Conduct”);
7.2We may (but are not obliged to) implement automated and manual controls intended to detect Prohibited Conduct, including monitoring for suspicious patterns such as fake requests or claims, unusual transaction behaviour, abnormal funding volume or frequency, repeated failed verification attempts, account or device anomalies, suspicious refunds or chargebacks, inconsistent credentials, sanctions matches, complaint patterns or clinically implausible activity. We may investigate suspected Prohibited Conduct, preserve relevant records, request information, audit Provider activity, and share information with our banking partners, payment processors, relevant service providers, regulators, professional bodies, law-enforcement agencies and competent authorities where we consider it necessary or appropriate, including to comply with law, respond to lawful requests, protect Users and the Platform, or enforce these Terms. If you suspect Prohibited Conduct, you must promptly report it to us via the reporting channels we make available on the Platform.
7.3Where we reasonably suspect Prohibited Conduct, patient-safety risk, credentialing failure, payment risk, sanctions exposure, regulatory concern or breach of these Terms, we may, without prior notice and in our sole discretion: (a) refuse, delay, hold, block, reverse, refund or suspend any transaction or settlement; (b) restrict access to features, referrals, bookings, listings or communications; (c) suspend, delist or terminate your Provider account; (d) notify Users, payment partners, regulators or competent authorities where appropriate; and/or (e) take any other action we consider necessary to protect the Services, Users, patients, Gileam and third parties.
7.4The Services may enable Users to make payments, including deposits into escrow pending the completion, confirmation or settlement of consultation or care services, and may enable you to access or use third-party wallet, banking, escrow and/or payment processing functionality provided by regulated financial institutions or payment processors including our escrow partner (“Payment Partners”). Funds deposited into escrow are held by the relevant Payment Partner, and not directly by Gileam, save to the extent expressly stated otherwise in a separate written agreement with you. We do not operate the payment rails, hold customer funds as a bank, or provide regulated payment services unless expressly stated otherwise in a separate written agreement with you.
7.5To the maximum extent permitted by law, Payment Partners are responsible for the provision, operation, and regulatory compliance of their payment services (including applicable AML/CFT, sanctions screening, KYC/identity verification, transaction monitoring, reporting, and related controls) within their technical and operational control, and your use of such services remains subject to the applicable Payment Partner terms and policies. Notwithstanding the foregoing, we may support Payment Partners’ compliance processes by providing information, implementing platform-level controls, and taking restriction/suspension actions under these Terms.
Intellectual property
8.1The Intellectual Property Rights in the Platform are owned by Gileam. The user interfaces, design, information, data, code, products, software, graphics, workflows, dashboards, payment flows, referral tools, algorithms, documentation and all other elements of the Platform (“Gileam Materials”) are protected by intellectual property and other applicable laws and are the property of Gileam or Gileam’s third-party licensors. Except as expressly allowed by these Terms, you may not make use of the Gileam Materials, and Gileam reserves all rights to the Gileam Materials and Platform that are not granted expressly in these Terms and in accordance with applicable intellectual property laws and regulations.
8.2You retain ownership of any Provider information, names, logos, trademarks, trade names, service descriptions, practitioner biographies, images, prices, availability, policies, health information, documents, records, messages, content, or other materials that you upload, submit, transmit, approve or otherwise make available through the Platform (“Provider Content”), subject to any rights held by third parties and applicable law. You grant Gileam a non-exclusive, worldwide, royalty-free licence to host, store, copy, process, transmit, display, publish, market, reproduce, adapt and otherwise use Provider Content, including your Provider name, logo and profile information, as reasonably necessary to operate, provide, secure, support, improve, market and administer the Platform and related Services, facilitate bookings, referrals, payments, refunds, support, quality assurance and compliance, comply with law, and as described in our Privacy Notice. You represent that you have the rights, authority and consents necessary to provide Provider Content and that your Provider Content will be accurate, lawful, not misleading, not infringing, clinically and professionally appropriate, and not otherwise in breach of these Terms. Gileam may remove, restrict, correct, refuse to publish, or refuse to process Provider Content where we reasonably believe it breaches these Terms, creates risk, is inaccurate, is not supported by credentials, or is required by law.
Indemnification
9.1You agree to indemnify, defend, and hold harmless Gileam, its affiliates and their respective directors, officers, employees, contractors, agents, payment partners, suppliers and service providers from any and all claims, demands, losses, liabilities, damages, fines, penalties, settlements, costs and expenses, including reasonable legal fees, made by any third party, User, patient, beneficiary, regulator, professional body, payment partner or tax authority due to or arising out of:
(a)your breach of these Terms;
(b)your access to, use or misuse of the Platform, Provider account, payment workflows, referral tools or communications in violation of any law, professional standard, third-party right or these Terms;
(c)any clinical service, medical advice, diagnosis, treatment, prescription, consultation, procedure, facility service, recordkeeping, consent process, appointment, cancellation, rescheduling, no-show, billing dispute, refund, chargeback, tax issue, complaint or other dispute between you and any User, patient, beneficiary, practitioner, employee, contractor, regulator, professional body, payment partner or other third party;
(d)any data, patient information, confidential information, Provider Content, records, messages, marketing material or other materials that you upload to, approve for, or otherwise make available through the Platform in violation of these Terms, including materials that infringe intellectual property rights, violate privacy, data-protection, healthcare, advertising or professional rules, are inaccurate or misleading, or are harmful, unlawful, obscene, defamatory or otherwise objectionable (“Unauthorized Provider Material”);
(e)your negligence, malpractice, wilful misconduct, fraud, misrepresentation, breach of confidentiality, data incident, Prohibited Conduct, licensing or credentialing failure, non-compliance with healthcare laws, sanctions or AML/CFT requirements, anti-bribery or anti-corruption breach, or failure to maintain required insurance; and
(f)any other party’s unauthorised access to and/or use of the Platform using your Provider account, credentials, authorised users, devices, systems or settlement information.
Gileam reserves the right, at its own expense, to assume the defense and control of any matter, and in that case, you agree to cooperate with Gileam’s defense of that claim.
No warranties by Gileam
10.1Gileam provides the Platform or App "as is", "with all faults" and "as available", and the entire risk as to satisfactory quality, performance, accuracy, referrals, bookings, payment timing, settlements, User demand, Provider revenue, clinical suitability and effort is with you. To the maximum extent permitted by applicable law, Gileam and its suppliers make no representations, warranties, or conditions, express or implied. Gileam and its suppliers expressly disclaim any and all warranties or conditions, express, statutory, and implied, including without limitation:
(a)warranties or conditions of merchantability, fitness for a particular purpose, workmanlike effort, accuracy, non-infringement, referral volume, User conversion, Provider revenue, payment-settlement timing, clinical outcome, quality of care or suitability of any User, patient, beneficiary, Provider, practitioner or service;
(b)warranties or conditions arising through the course of dealing or usage of trade; and
(c)warranties or conditions of uninterrupted, secure, timely or error-free access to or use of the Platform or App, payment tools, escrow workflows, communications channels, support tools or third-party integrations.
10.2No information, whether oral or written, obtained by you through the Platform, Gileam personnel, support representatives, marketing materials, onboarding materials, dashboards, payment workflows or any materials available through the Platform will create any warranty regarding Gileam, the Platform, Users, referrals, payments, settlements, clinical outcomes or commercial outcomes that is not expressly stated in these Terms.
10.3Gileam shall not be liable for any delay or failure to perform its obligations under these Terms to the extent that such delay or failure results from:
(a)any failure, interruption, infiltration, corruption, or malfunction of hardware, software, telecommunications systems, or data transmission systems not caused by Gileam’s fraud, willful misconduct, or negligence;
(b)the suspension, rejection, delay, interception, or reversal of a transaction where the transaction is reasonably suspected or confirmed to be unauthorized, fraudulent, or poses a security risk, or where such action is required or compelled by applicable law or a competent authority; or
(c)any circumstance beyond Gileam’s reasonable control, including but not limited to events of force majeure.
Gileam disclaims all risk for any damage that may result from your use of or access to the Platform, your dealing with any User, patient, beneficiary, Provider, practitioner, payment partner or other third party, and any materials, including all Provider Content, User materials and Gileam Materials, available through the Platform, except to the extent caused by Gileam’s fraud, wilful misconduct, negligence or liability that cannot be excluded by law. You acknowledge that Gileam will not be responsible for any damage to your property, systems, devices, facilities or data, including your computer system or mobile device used in connection with the Services, or the loss of data that results from the use of the Platform or App or the download or use of those materials, except to the extent liability cannot be excluded under applicable law.
Limitation of liability
11.1In no event will Gileam or any of its affiliates be liable for any indirect, consequential, special, incidental, exemplary or punitive damages, including damages for loss of profits, revenue, goodwill, referrals, bookings, patients, data, reputation, business opportunity, clinical outcome, settlement timing or any other intangible loss, arising out of, based on, or resulting from these Terms, your use of, access to, inability to use or access, or listing on the Platform, or any materials on the Platform, whether based on (a) breach of contract, (b) breach of warranty, (c) negligence, or (d) any other cause of action, even if Gileam has been advised of the possibility of such damages.
11.2To the maximum extent permitted by applicable law, Gileam assumes no liability or responsibility for any (a) errors, mistakes, or inaccuracies of materials, Provider Content, User information, listings, prices, availability, records or communications; (b) personal injury, death, clinical harm, malpractice, negligence, infection, property damage or other harm resulting from healthcare services, Provider facilities, Provider personnel or your access to or use of the Platform; (c) any interruption or cessation of transmission to or from the Platform; (d) any bugs, viruses, trojan horses, or the like that may be transmitted to or through the Platform or App by any third party; (e) any errors or omissions in any materials or any loss or damage incurred as a result of the use of any materials posted, emailed, transmitted, or otherwise made available through the Platform or App; (f) Unauthorized Provider Material; and/or (g) refunds, chargebacks, payment holds, settlement delays, taxes, audits, complaints or regulatory matters attributable to you or third parties.
11.3The aggregate liability of Gileam and any of its affiliates to you for all claims arising out of or relating to the use of or inability to use any portion of the Platform, your listing, referrals, bookings, payments, settlements or otherwise under these Terms, whether in contract, tort or otherwise, is limited to the greater of (a) the sum earned by Gileam from you in respect of the relevant transaction, events or circumstances giving rise to the claims during the three months preceding the claim; and (b) NGN 50,000, except for fraud, wilful misconduct, negligence or any other liability to the extent it cannot be excluded or limited under applicable law.
Insurance
12.1You must maintain, at your own cost, all insurance required by applicable law and appropriate for your healthcare services, facilities, personnel and Platform activities, which may include professional indemnity or medical malpractice insurance, public liability insurance, employer’s liability or workers’ compensation insurance, cyber/data breach insurance and any other coverage reasonably required by Gileam. You must provide evidence of insurance on request, promptly notify Gileam of cancellation or material changes, and ensure that your coverage remains in force throughout your use of the Services and for any required run-off period.
Feedback
If you choose to provide input and suggestions regarding the Platform, including those related to any Gileam Materials (“Feedback”), you thereby grant Gileam an unrestricted, perpetual, irrevocable, non-exclusive, fully paid, royalty-free right to use the Feedback in any manner and for any purpose, including to improve the Platform or create other products and services.
Privacy, data protection, confidentiality and other guidelines
(A) Privacy Notice
Gileam will collect, use, store, and disclose personal information in accordance with its Privacy Notice, which is incorporated into, and made a part of these Terms. You must ensure that all personal data, sensitive personal data, patient information, health records, consents and communications you provide to or process through the Platform are collected, used, shared and retained lawfully, fairly, transparently and securely, including under the Nigeria Data Protection Act, 2023 and any other applicable healthcare, privacy, professional secrecy or confidentiality requirements.
(B) Other Guidelines
Your use of the Platform is subject to all additional guidelines, rules, policies, schedules, order forms, onboarding requirements, payment procedures, quality standards, data-processing terms and agreements applicable to the Platform or certain features of the Platform that Gileam may post on, link to, display in the Provider dashboard or otherwise communicate to you, such as rules applicable to a particular product, service, content, booking workflow, payment workflow or quality programme available through the Platform. All such terms are incorporated into and made a part of these Terms.
(C) Data Protection
- Gileam acknowledges that in providing the Services to you, Gileam may be exposed to Personal Data, Sensitive Personal Data, patient information, Provider records and confidential information. It is mutually agreed that all Personal Data, Sensitive Personal Data, patient information and confidential information provided by you to Gileam or to which Gileam may be exposed shall constitute private confidential information, subject to Gileam’s right to process and disclose such information as described in these Terms, the Privacy Notice, any applicable data-processing terms and applicable law. You remain responsible for maintaining original patient records, obtaining legally valid patient consents where required, providing required privacy notices, respecting professional confidentiality, responding to data-subject or patient-record requests within your responsibility, and ensuring that your personnel process information only on a need-to-know basis and under appropriate confidentiality and security obligations.
- It is mutually agreed that respective obligations under the provisions of the Nigerian Data Protection Act 2023 (“NDPA”), NDPA General Application and Implementation Directive, and any other relevant Nigerian laws, regulations, or international standards applicable in Nigeria shall be complied with and neither party shall carry out any action in such a way as to breach or to cause the other party to breach any of its applicable obligations under NDPA.
(D) Data Processing
- Gileam acknowledges that in providing the Services to you, you and Gileam may be privy to the Personal Data and Sensitive Personal Data of Data Subjects as defined under the NDPA. Each party shall process such data only where it has a lawful basis and in accordance with applicable law, the Privacy Notice, any applicable data-processing terms and documented instructions or consents where required. You are responsible for ensuring that Provider personnel, systems and subprocessors process patient and User data lawfully and securely, and that any clinical record or consent uploaded to or generated through the Platform is accurate, complete and retained in accordance with applicable healthcare and professional requirements.
- It is mutually agreed that the Personal Data of Data Subjects may be collected, stored, shared and processed for the purposes of onboarding Providers, verifying credentials, operating the Services, facilitating bookings, referrals, patient communications, payments, escrow, settlements, refunds, chargebacks, support, complaints, quality assurance, audits, compliance, legal obligations, recordkeeping and service improvement, provided such collection, storage, sharing and processing shall be carried out in accordance with the NDPA and other applicable laws.
- It is agreed that appropriate technical and organisational measures to protect the Personal Data and Sensitive Personal Data of Data Subjects against any unauthorised or unlawful processing and against accidental loss, destruction, damage, alteration, or disclosure shall be mutually implemented. These measures shall be appropriate and proportionate to the harm and risk that might result from any unauthorised or unlawful processing, accidental loss, destruction, or damage to Personal Data and Sensitive Personal Data and having regard to the nature of the Data which is to be protected. You must promptly notify Gileam of any actual or suspected data breach, confidentiality breach, unauthorised access, loss of patient records or security incident affecting Platform data, cooperate with investigation and remediation, and not make public statements about an incident involving Gileam without Gileam’s prior written approval unless required by law.
Quality assurance, audits, term and termination
Gileam may review, monitor, moderate, audit or evaluate Provider listings, credentials, insurance, complaints, response times, appointment performance, cancellation rates, no-shows, refund and chargeback patterns, patient-safety issues, communications, compliance materials, payment activity and other Platform activity for quality assurance, risk management, compliance and service-improvement purposes. You must cooperate with reasonable audits, information requests, complaint reviews and remediation plans, and Gileam may suspend, restrict, delist, downgrade, withhold settlements from, or terminate Providers who fail to meet Gileam’s quality, safety, compliance or performance standards. These Terms commence when you accept them, register, are onboarded, access the Services, become listed, accept a referral or booking, or otherwise use the Platform as a Provider, and continue until terminated in accordance with these Terms. You may stop using the Services and request delisting in accordance with Gileam’s procedures, subject to completion or orderly transfer of outstanding appointments, patient-safety obligations, records obligations, refunds, chargebacks, accrued fees, taxes and settlement adjustments. Gileam may suspend, restrict, delist or terminate your access immediately or on notice where permitted by these Terms, and may also terminate or modify the Services generally. Upon termination or delisting, you must stop using restricted Platform features, stop holding yourself out as listed or approved by Gileam, complete or safely transition outstanding care where required, cooperate with refunds, chargebacks, complaint handling, audits and regulatory requests, maintain patient records and confidentiality, pay all amounts due, return or destroy Gileam confidential information where requested, and comply with all obligations intended to survive termination.
Miscellaneous
16.1You agree not to export, re-export, transfer or provide access to any part of the Platform provided to you, or any direct product thereof, except in compliance with all licences and approvals required under applicable export-control, sanctions, technology-transfer, healthcare, data-protection and other laws, rules and regulations.
16.2If any part of these Terms is determined to be invalid or unenforceable, then the invalid or unenforceable provision will be replaced with a valid, enforceable provision that most closely matches the intent of the original provision, and the remainder of these Terms will continue in effect.
16.3The section titles in these Terms are solely used for the convenience of the parties and have no legal or contractual significance.
16.4Gileam may assign, transfer, subcontract or delegate its rights and responsibilities under these Terms, in whole or in part, at any time upon giving general prior notice where required by law. You may not assign, transfer, subcontract or delegate your Provider account, listings, obligations, bookings or rights under these Terms without Gileam’s prior written consent, except that you remain responsible for authorised personnel and subcontractors approved or permitted by Gileam.
16.5Gileam’s failure to act with respect to a breach by you, any User or any other Provider does not waive Gileam’s right to act with respect to subsequent or similar breaches.
Notices and communications
17.1By using the Platform as a Provider, you consent to receive electronic communications, notices, onboarding requests, compliance requests, payment notices, booking notices, complaint notices, policy updates and other communications from Gileam as further described in the Privacy Notice and these Terms. Please read the Privacy Notice to learn more. You agree that any notices, agreements, disclosures, or other communications that Gileam sends to you electronically, including by email, dashboard notice, SMS, WhatsApp or other approved channel, will satisfy any legal communication requirements, including that those communications be in writing, unless applicable law requires another method.
17.2Communication by you to Gileam shall be in writing, and shall be delivered personally, via email, through the Provider dashboard where available, or sent by courier to the notice details specified in the “Notice Details” section below, unless Gileam specifies a different notice channel for a particular matter.
Governing law and dispute resolution
18.1These Terms shall be governed by the laws of the Federal Republic of Nigeria. Subject to the dispute-resolution procedure below and any mandatory law, you agree to submit to the personal and exclusive jurisdiction of the courts in Nigeria for any and all disputes, claims, and actions arising from or in connection with the Platform, Provider onboarding, listings, referrals, bookings, payments, settlements, healthcare services and/or these Terms.
18.2Any dispute, difference, question, complaint or conflict arising out of or in connection with the Platform, these Terms, or howsoever between the parties hereto, including questions as to the validity, interpretation, performance, breach, suspension, delisting, termination or enforceability of these Terms, shall first be submitted through Gileam’s applicable Provider support, complaint or escalation channel and referred to authorised representatives of the parties for good-faith discussions, and shall be amicably resolved between the parties within a period of fifteen (15) Business Days, where practicable. Nothing in this section prevents Gileam from seeking urgent injunctive, protective, payment, confidentiality, intellectual-property, patient-safety, regulatory or equitable relief from a court of competent jurisdiction.
18.3Where a dispute is not resolved in accordance with the preceding clause, it shall be referred to arbitration by a single arbitrator appointed by consensus of the parties or, failing such consensus within fourteen (14) days of a request by a party for consensus, by the Chairman for the time being of the Chartered Institute of Arbitrators (UK) Nigeria Branch. The arbitral proceedings shall be conducted in Lagos, Nigeria and in accordance with the Arbitration and Mediation Act 2023. The existence of arbitration proceedings shall not suspend your obligations under these Terms, including obligations relating to patient safety, confidentiality, data protection, records, payments, refunds, chargebacks, taxes, audits, cooperation, post-termination obligations and compliance with law. It is mutually agreed that the contents of the arbitral proceedings shall be kept strictly confidential, except as required by law, court order, regulator, professional body or enforcement of an award. The decision of the arbitrator and award granted shall be final and binding. The right to arbitrate disputes or claims under these Terms shall survive termination.
Notice details
(a)Any formal notice given under these Terms shall be in writing and shall be delivered personally, via email, through the Provider dashboard where accepted by Gileam, or sent by courier to the registered address or notice details indicated by the receiving party or otherwise specified by Gileam.
Registered Address: Gileam’s registered office address as published by Gileam or recorded with the Corporate Affairs Commission.
Email: the notice or support email address published by Gileam on the Platform or in the Provider dashboard.
Contact: Gileam’s Provider support, complaints or escalation contact designated on the Platform or in the Provider dashboard.
(b)All notices shall be deemed to be received by the addressee on the date of delivery with proof thereof, on the date of successful email or dashboard transmission if sent electronically and no delivery failure is received, or on the 10th (tenth) Business Day after delivery to the courier, unless applicable law requires a different rule.
Termination, delisting and amendments to the terms
We may terminate this agreement with you, suspend or restrict your account, remove or delist your Provider profile, withhold or adjust settlements, cancel affected bookings, or stop making referrals available to you at any time, with or without prior notice where permitted by law, where we believe in good faith that you have breached these Terms, failed onboarding or re-verification, lost required licences, credentials, insurance or eligibility, created patient-safety, fraud, payment, sanctions, AML/CFT, anti-bribery, data-protection, confidentiality, regulatory, reputational or operational risk, received material complaints, failed to meet quality standards, or where termination, suspension or delisting is reasonably necessary to safeguard Users, patients, other Providers, Gileam, Payment Partners, regulators, professional bodies or the Services. Termination does not affect accrued rights or obligations, including fees, commissions, refunds, chargebacks, taxes, records, confidentiality, data protection, audit cooperation, indemnities, limitations of liability, dispute resolution and post-termination obligations.